Sunshine Law Policy

9.06 (Chapter 610RSMo)

Effective Date: 11/03/2020

Revision Date: 11/29/2022

It is the policy of Rolla Board of Public Works to comply with the provisions of Chapter 610.RSMo. commonly referred to as the “Sunshine Law”. In furtherance of this policy, it is noted:

Section 610.023.1, RSMo. provides that a public governmental body is to appoint a custodian who is to be responsible for the maintenance of that body’s records and the identity and location of the custodian is to be made available upon request: and

Section 610.026, RSMo. provides that a public governmental body may prescribe reasonable fees for providing access to or furnishing copies of public records, and that those fees shall not exceed the actual cost of document search and duplication; and

Section 610.028.2, RSMo. Provides that a public governmental body shall provide a reasonable written policy in compliance with Sections 610.010 to 610.030, RSMo. commonly referred to as the “Sunshine Law”, regarding the release of Information on any meeting, record, or vote.

In accordance with the provisions of the Sunshine Law, the following is adopted as the policy of Rolla Municipal Utilities:

1. That Rolla Municipal Utilities shall have a Custodian of Records, the Custodian along with this policy be posted on the Rolla Municipal Utilities website, and that the address for such custodian is: Rolla Municipal Utilities, PO Box 767, Rolla, MO 65401 – Attention (Custodian of Records).

2. That the Custodian shall make public records available for inspection and copying during regular business hours at the Rolla Municipal Utilities Business Office as provided by law. When another time or place is more convenient to the parties, the Custodian may designate other employees to make alternative arrangements for the productions of public records for inspection and/or copying.

3. That the Custodian shall respond to all requests for access to or copies of a public record within the time period provided by statue, except in those circumstances authorized by statute.

4. That the fee which may be charged for access to or furnishing copies of public records shall comply with the provisions of Section 610.026 RSMo. These fees may be required to be paid in advance.

5. All records retained by Rolla Municipal Utilities whether created internally or obtained from any source whatsoever, are closed to the extent allowed by law.

Nothing in this policy is meant to exclude or over-ride any provisions contained in Chapter 610 RSMo. At all times Chapter 610 RSMo shall take precedence over this policy.